Effective time management is a hard skill to develop. Many employees struggle with tracking their work hours, the amount of time given to specific projects, and tracking time related to other important variables in the business field. One of the ways to make time tracking more effective is to use solutions that make it almost instinctive to track time, eliminating the need to spend much time figuring out how you are going to manage your work time and allowing you to know what you’re doing, when you’re doing it and to get to work.
Technology Makes it Easy. Sometimes
People from students to the international companies’ CEOs understand the importance of prioritization. In order to manage time successfully, it’s necessary that the individual managing a work time is able to separate the most and least important tasks, classify them appropriately, and take care of the most important work first.
A time tracking solution that isn’t well-designed can make this task much harder than it should be. It can really take away from the time that you want to spend on things that matter and force you to put that time into actually managing the tool that supposed to make this all easier for your business.
Your time tracker should allow employees to schedule meetings, activities, and other tasks easily without having to spend a great deal of time. Briefly, the least involved thing that you do during the day, at least where the allocation of time is concerned, should be updating your time tracker. That time management software should not take away from your available time, it should actually free up time, which is why an intuitive design is so essential.
How to Avoid Counterproductivity
Modern time tracking solutions do offer ways to solve these problems. Among them is mobile technology. The timesaving feature of mobile technology is that it removes the need to schedule the same activities multiple times, freeing up time and making it easier for employees to get on with work day.
By effortlessly allowing the sharing of scheduling data between different employees involved in a company, a freelance team and so on, these technologies actually eliminate altogether the need for individuals to engage in complicated scheduling processes over and over again. The event is scheduled, saved to a time tracker’s memory and instantly shared with everyone in an office. It means that redundancy is eliminated, which is one of the most important parts of time tracking which really defines whether or not your time tracker is really useful. If a piece of technology requires the employee using to spend all time updating and maintaining it, it’s not helping absolutely.
Nowadays many businesses function on deadlines. Deadlines can serve as a valid way to maximize time management, but when it has to be constantly communicated to customers or employees who work on a project, it can really become detrimental. Staff who are time and again interrupted by being reminded about deadlines, who have to ask for data about whether they have changed and so forth oftentimes see a drop in efficiency.
Most of such problems can be solved by a simple communication. It helps you to avoid situations detrimental to efficiency, such as people being surprised to find out that there has been a change in a deadline, or employees finding out that, at the very last minute, the deadline really affects their work and they were expected to be contributing to it in some way.
The time tracker that enables effortless sharing of data between teams and project managers or individual employees fosters better communication. This is one of the most spectacular ways to ensure that staff is up-to-date on the latest developments in a project, whether or not the project really affects them at all and whether or not the deadlines are correct. While communication is always a challenge in the business environment, the right time tracker makes it much easier and built-in time management tools are useful in this regard and many others.
In order to get the most out of the time tracking tool it’s obviously necessary that the employees using it are able to exploit it to its highest level of effectiveness. This does not have to be as hard as it sounds. Actually, it can be quite easy.
The most important element is making certain that the time tracker adopted by the company is designed to foster more effective and more streamlined communication and to simplify scheduling and updating of tasks, meetings and calls.
Not all time trackers really live up to this. Some of time management technologies on the market are so complex in and of themselves that it becomes a project to manage projects. Ideally, your time tracker should be so easy to use that employees can enter events, update events and perform other tasks and should have to take no further action to let those events to be shared with the staff who needs to be in the loop.
A good time tracker is available. One of the distinguishing features of that cool tool is an intuitive graphic interface offering a big improvement on the way things were reported in the past. If a software merely adds another layer of complexity to time tracking, it is not performing its work and is probably making things worse then they were. Good time trackers make it easy to track time, to schedule time, and ensure that all employees involved with a project are always informed immediately if there are any changes or if there is any other data that they need to be aware of.